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Terms & Conditions

Please read all terms and conditions carefully before making any booking with Defence Escapes Pty Ltd t/a Defence Escapes Travel.

It is important that you and all members of the travelling party understand and agree with the following important terms and conditions as they may relate all or in part to the bookings held by Defence Escapes Travel on your behalf.

If you are making bookings on behalf of more than one traveller, please direct them to these terms and conditions.

Statement of Responsibility

When you make a booking with Defence Escapes Travel, legal obligations arise and your right to refund of monies charged to your credit card or paid in any other way agreed by us, are limited by our terms and policies and by the conditions of the particular supplier used. You must not make any booking through this site unless you understand and agree to all our terms and policies. Once payment is made for the booking, it is deemed that you have read and understood the terms and conditions for the booking. If you have any queries please contact us on 1300 789 824 before making a booking for any service.

The Website

This travel website enables you the ability to enter into transactions directly with us or with certain parties whose content appears on the site. You acknowledge that some of the material accessible through this website is provided by third party travel partners, and we are not responsible for this material.
Where this travel website provides the ability to enter into transactions with third parties we are not responsible for those third parties or the goods or services they offer. Airlines and other third party travel providers impose different terms and conditions on the sale of specific travel products featured on this site. You should carefully read all the terms and conditions specific to the product you are booking before finalising your travel transaction.


Defence Escapes Travel as an agent for airlines, wholesale companies and other suppliers providing services including accommodation and transportation services.

Defence Escapes Travel is not a provider of services and has no responsibility for services provided or not provided by any party. We give and make no warranty or representation regarding the standard of any service or product to be supplied and no person has authority to make any such representation or warranty on behalf of Defence Escapes Travel. All tickets, coupons, exchange orders, vouchers and receipts are issued subject to the appropriate tariffs and terms and conditions of sale of suppliers and these terms. Defence Escapes Travel as their agent issues them only. We have no responsibility, and extend no guarantees for discontinued promotions, airfares or specific holiday products.

Your Responsibility

When enquiring about a service, you guarentee to us that you are at least eighteen years old  You must read the travel-specific terms and conditions at the end of these terms and conditions and convey all information set out in those terms and conditions to any other parties covered by any booking you make. You must not use the service for any activities which breach any laws, infringe any party’s rights, or breach any standards, content requirements or codes promulgated by any relevant authority. You must not use the service in any way which interferes with other users or defames, harasses or menaces anyone. You indemnify us from and against all actions, claims, suits, demands, liabilities, costs or expenses arising out of or in any way connected to use of the service by you or any other person.


Defence Escapes Travel does not accept responsibility / liability for any travel service, for any act, omission or default, whether negligent or otherwise, of airlines, car rental operators, ferry companies, hoteliers, tour operators or any other supplier. We do not accept any liability for any loss or damage occasioned by the negligence, act or omission of any supplier or other third party. We reserve the right to cancel or modify itineraries or bookings where circumstances require. In circumstances where liability of Defence Escapes Travel cannot be excluded, such liability is limited to the value of the purchased travel arrangements. Defence Escapes Travel reserves the right to decline any booking for any individual on any tour or other service.

The data and services shown are provide ‘as is’. We are not liable for the accuracy, completeness, or fitness for a particular purpose of any data or services provided and to the maximum extent permitted by any law disclaimer all implied warranties in connection with such data or services. In no event shall we be liable for any injury, loss, claim, damage or any incidental or consequential damages, including but not limited to lost profits or savings, arising out of or in any way connected with the use of any display within this site.

Defence Escapes Travel is not liable for any failure of a third party travel service provider to provide travel arrangements including losses arising due to the insolvency of a travel service provider.


Photographs and illustrations and other promotional material are for promotion purposes only. They do not represent any benefit that will be included in any arrangements made by you.


The services sold through Defence Escapes Travel are subject to availability and can be withdrawn without notice. Access to this site and any site normally linked to this site is not guaranteed and is subject to availability of communications links and access rights. Defence Escapes Travel reserves the right to deny password login on this site to any person or password holder.

Passenger Name

It is essential that you supply details of each traveller correctly as appears on current passport or legal Identification. Some suppliers will deny carriage if the traveller’s name varies from your booking and may cancel automatically if the traveller’s name is amended. Defence Escapes Travel has no responsibility for any loss or damage arising from incorrect entry of traveller’s name any inability to travel as a result of carrier’s policies.

Unlicensed Entity Disclaimer

If you request Defence Escapes Travel to arrange for the provision of products or services by a person or company which is not licensed in accordance with any applicable law, Defence Escapes Travel accepts no liability (whether in contract, for negligence or otherwise) for any loss or damage suffered by you or any third party as a result.

Special Conditions for Products

The terms displayed on this website apply generally to all the products and packages sold by Defence Escapes Travel. Some products also have special conditions applying to them. Airlines, hotels, wholesalers, vehicle rental companies and other suppliers have various other terms and conditions relating to the purchase of these goods and services. Some of those terms will be displayed in the Rules applicable to a particular product, but not all. For example, suppliers often limit or exclude liability in respect of death, personal injury, delay and loss or damage to baggage, however we do not have those conditions to display. It is your responsibility to check those terms and conditions before making a booking through Defence Escapes Travel.

Air Fares…Special Conditions

There are numerous rules and regulations affecting most advance purchase and other discounted air fares, which involve substantial cancellation or amendment fees, and in some instances there are no refunds whatsoever on cancelled holidays and or air tickets should you need to amend or cancel your travel plans. If you have any queries regarding these fees please do not hesitate to contact our office. You must read the Rules and check the conditions applicable to every airfare and ensure that you accept those rules and conditions before you make a booking. If the rules and conditions are not displayed you should contact our office. Once you confirm a booking and make payment you are bound by the rules and conditions applicable to the relevant supplier.

Alterations to Tour Itineraries by Suppliers

In the event of material alterations by a supplier to a proposed tour booked by you, you may be given the option of cancelling the tour without penalty but this is not guaranteed. The right to cancel is subject to the conditions of the supplier. Your acceptance of any tickets, coupons, exchange orders, vouchers and receipts will be deemed acceptance of the above conditions and of any alterations made to your tour.

Frequent Flyer Customers

Please note if you are a frequent flyer member you should retain your air ticket and boarding pass as Defence Escapes Travel cannot be held responsible for obtaining copies of your air ticket at any future date.

Flight Timings, Departure Points, and Flight Numbers

The timings shown on your ticket are subject to reconfirmation on both OUTBOUND and INBOUND journeys. Please contact the applicable Airline at least 72 hours before departure. Defence Escapes Travel does not accept responsibility for amended flight timings or numbers.

Carry On Baggage at International Airports

To increase your safety, there are new rules for taking liquids, aerosols and gels on flights into and out of Australia. These rules are needed to protect you from the threat of liquid explosives. Please ensure you read the Security Guide detailing the new rules. For more information visit www.infrastructure.gov.au.

Travel Documents

Travel documents will be issued for your travel and include airline tickets, hotel vouchers, tour vouchers or any other document (whether in electronic form or otherwise) used to confirm an arrangement with a service provider. It is your responsibility to check through the documents upon receipt and prior to departure to check that all your documents are correct and in order. Travel documents may be subject to certain conditions and/or restrictions including being non-refundable, non-date changeable and subject to cancellation and/or amendment fees. All travel documents are non-transferable. All airline tickets must be issued in the name of the passport holder and some carriers will deny carriage if the name varies and the booking may be cancelled. Travel documentation will only be sent to you, the client, once all required documents relating to your tour/holiday/cruise are received in this office (example: flight tickets, hotel vouchers, tour vouchers, cruise documents, etc). These documents are normally received in our office 3-4 weeks prior to departure, and then posted to you the client to the provided address. Please ensure that travel documentation is received 14 days prior to departure.  If documents have not been received 14 days prior to your departure, it is your responsibility to notify this office for rectification. Paid in full invoice as your proof of payment.

Photo ID

All airlines require the production of Photo ID when checking in with an e-ticket. Your ID must match with the name of the passenger on the ticket.


Passport, Visa and Health requirements are the responsibility of all individual travellers. Whilst we offer full assistance it is the responsibility of each traveler to ensure that they have full and correct documentation to undertake your journey.

All individuals departing from Australia must be in possession of a valid passport. If your passport is due to expire within six months of your return arrival back in Australia then under normal circumstances you should obtain a new passport. Should you be travelling on anything other than an Australian Passport then it is your responsibility to bring this to our attention as you may require a visa or permit to re-enter Australia.

Defence Escapes Travel will not be liable for any incorrect information given to us nor for any fees imposed by the airline or tour operator should documentation need to be reissued.


Australian passport holders require a visa to enter some countries prior to arrival. Please ensure you are fully informed of the requirements before you make a reservation as visas can take some time to obtain.

Some countries allow for a “visa free” stay for tourism purposes. If you are travelling on business, this does not always apply. Also, if you or a member of your travelling party has a criminal offence entry may be denied.

Some consulates charge visa fees and we reserve the right to charge a service fee to cover the courier fees and the like should we obtain this documentation on your behalf. Issuance of a visa is not the responsibility of Defence Escapes Travel and we cannot be held responsible should you be unable to obtain the correct visa to undertake your journey. Any fines, penalties, payments or expenditure incurred as a result of such documents not meeting the requirements of those authorities will be the travellers’ sole responsibility.

Vaccinations are strongly recommended for certain destinations. Please contact your local doctor who will advise you of these requirements. Please note that vaccinations may be recommended some period in advance of travelling.


It is your responsibility to ensure that you are aware of any health requirements for your travel destinations and to ensure that you carry all necessary vaccination documentation. Please contact your local doctor who will advise you of these requirements. Please note that some vaccinations may be required some period in advance of travelling.

Travel Insurance

We strongly recommend that all clients take out travel comprehensive insurance when making a booking. We recommend that insurance covers loss of deposit and other monies through cancellation, loss or damage to personal baggage and loss of money, medical expenses, personal accidents, additional expenses to cover hotel accommodation and repatriation costs to Australia should any services need to be extended or curtailed due to illness or other insurable risk. Please note that restrictions on the time to effect insurance apply to some services such as airfares. Please contact us to arrange travel insurance before making payment for a service.

If you decline to take out travel insurance, in some circumstances, Defence Escapes Travel will require you to sign an indemnity form.

Rates and Price Variations

We reserve the right to vary published rates in the event of changes in exchange rates or price rises made by wholesalers or other suppliers. If the cost of any service increases due to exchange rate fluctuations, price increases, tax changes or any other reason, you must pay the increase when notified. We are not liable in any way if any increase occurs. Rates quoted are per tour, per night accommodation, per crossing ferries, per package, as appropriate to the particular product. Car rental is based on a 24-hour period commencing from the time of pick-up throughout unless otherwise specified. All prices are subject to availability and can be withdrawn or varied without notice.

The general booking form constitutes a request only and we do not guarantee fares or prices until the booking has been confirmed by one of our consultants and paid for. Airline/hotel/car availability, fare conditions and class of travel can change at any time. Routing restrictions and other special conditions may apply. Taxes, airport charges and any additional costs will be advised to you when your booking is confirmed. Airlines and other suppliers may change their prices without notice.

Ticketing and Cancellations/Reissue’s

For International departures most airlines issue e tickets, which will be emailed to the email address provided or sent by Australia Post, when making an online or telephone booking. Some airlines require paper tickets. These will need to be posted to you at the address provided. If your tickets are paper tickets and you live outside of Australia then postage or airline ticketing fees will apply. For Australian Domestic itineraries, passengers will be provided with an e-ticket receipt upon payment and completion of the booking process.


Ticket reissuance: If changes are made to your tickets, you are bound by the rules of the fare purchased and, you may incur a reissue fee from the airline and Defence Escapes ($50 administration service fee.). All airline reissue fees vary according to fare type and the respective airline policy.
Ticket cancellation: If a cancellation is made to your ticket, you may incur a cancellation fee from the airline and Defence Escapes ($50 administration service fee.). All airline cancellation fees vary according to fare type and the respective airline policy. Supplier fees may also apply where when a booking is changed and when tickets or documents are re-issued. Where we incur any liability for a supplier cancellation fee for any booking which you change or cancel, you agree to indemnify us for the amount f that fee.

It is the travellers’ responsibility to contact the airline prior to travel to ensure the scheduled departure time has not changed. Certain taxes are mandatory in various countries. There may also be an additional local tax charged at some airports. All taxes are subject to change without notice.

Price Inclusions and Exclusions

Items included in the prices or rates of the products are specified in each section. Prices do not include, meals other than as stated in itineraries, any air fares unless stated, Government departure taxes, passport and visa charges, vaccination fees, airport taxes, any items of a personal nature such as telephone calls, beverages, laundry, excess baggage charges and gratuities, travel insurance or other items not specified.

Quote Pricing

Please note: All quotes are subject to availability. No travel products are confirmed at the quoting stage. Should you wish to proceed with a firm booking, please contact a Defence Escapes travel consultant & quote the the quote number. All quotes are correct at the time of issuing. Quoted pricing may change due to a reason of matters outside of our control such as availability/yield, currency fluctuations, fuel surcharges, price increases. Please contact your consultant for up to date prices.

Payments, Cancellations & Refunds

Cancellation fees may be applicable if you cancel your booking. These charges can be up to 100% of the cost of the booking, regardless of whether travel has commenced.

Defence Escapes does not hold any monies paid. Once your payment is received it is sent to to the 3rd party supplier as a deposit or part/final payment.

Therefore in case of a cancellation by you the client, if a refund from the supplier is possible in accordance with their terms & conditions, we are unable to provide a refund to you until we receive and process any funds from the relevant supplier and this could take up to 6 months. 

We reserve the right to charge a cancellation fee of a minimum of $100 per person to cover our administration expenses. This fee is in addition to any charges made by Airlines, Hotels, Cruise Line, Tour Operators, Vehicle rentals and other suppliers. Please check the conditions of your fare or your holiday package with your Consultant.

If you wish to cancel or amend any booking made you need to contact us in writing.

All refunds will be processed as soon possible. Refunds will only be processed by EFT (electronic funds transfer) once monies are received from the supplier. Please note, Defence Escapes do not refund via cheque.

All payments must be made in Australian dollars (AUD). We accept bank transfers, VISA, MasterCard debit & credit cards. Card payments are subject to a non refundable merchant fee surcharge, which is a percentage of the value of the payment. This surcharge can fluctuate at any time. we reserve the right to change surcharges should our card processors increase their charges.

Goods and Services Tax

Prices quoted do not include goods and services tax or similar tax (“GST”). GST is payable by you in respect of any supply made to you, and in addition to the price payable. You must pay the amount of GST payable in the respect of the supply. GST is payable at the same time and in the same manner as the price or at such later time as Defence Escapes Travel may request. lf you have any questions regarding our Terms please contact us.

Service Fees

Defence Escapes Travel service fees may apply. A surcharge will apply for credit card transactions.
****1.5% Visa, Master Card****

Defence Escapes Travel do not accept payment by Diners Club or American Express.


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